Overamstel Uitgevers

Overamstel Uitgevers increased productivity and maximised revenue by implementing Virtusales' Biblio3 end-to-end publishing solution

First

Dutch publisher with bi-annual royalty processing capabilities

The Challenge

Independent Dutch publisher Overamstel Uitgevers initially needed a reliable system to improve its production scheduling across its six publishing imprints. After acquiring a new imprint in 2014, it began to look at streamlining its business further and decided to re-evaluate its existing contract and royalty models. Having multiple models running side-by-side was difficult to maintain, and confusing for staff. Overamstel looked at other solutions, including Klopotek. However, Virtusales proved to be the perfect partner to replace their multiple, disparate systems.

The Solution

Biblio3: Bibliographic, Production, Digital Asset Management, Contracts, Rights and Royalties

I can always get in touch with my project manager and the team who were closely involved with implementing Biblio3. The relationship has been incredible and our meetings are always very productive.

Tibor Kuijs, IT Director, Overamstel Uitgevers

Why Virtusales

  • Highly recommended

  • All data stored in one single system

  • Modular and highly scalable

  • Provides efficiencies in processes and workflows

  • Flexible contracts and royalties modules across all the publisher's imprints

  • Friendly and professional

Unbelievable Time Saver: Integration with Centraal Boekhuis

Centraal Boekhuis is one of the main distributors in the Dutch market. Prior to implementing Biblio3, Overamstel didn’t have an automated way of feeding information through to its systems. Now, all the data is stored in one online location, which everyone can access, and gets fed through to Centraal Boekhuis daily, saving the production team so much time. Tibor is impressed, “Now the information flows to Centraal Boekhuis automatically after we key it into Biblio3. I cannot tell you how much time this is saving!”

I cannot tell you how much time this is saving!

Tibor Kuijs, IT Director, Overamstel Uitgevers

Farewell to Manual Processes: Connecting to eBook Platforms

As well as improving workflows for physical book distribution, working with Virtusales has helped Overamstel to reduce digital
distribution costs. Biblio3 connects directly to aggregators and retailers such as Google, Amazon and Kobo. This means that
digital assets, from cover images to eBook files, are automatically redistributed whenever changes are made. The team no longer need to key in and send metadata to each platform, as this is all automated. Tibor says, “Connecting directly to Google, Amazon and Kobo has decreased our digital distribution costs significantly.”

Daily Royalty Information

Gathering the latest sales and royalty data quickly has always been a priority for Overamstel. By adopting the latest Biblio3
system, it has been able to access this information daily. Tibor explains, “We try to get sales information in as soon as possible
and the quick royalty process, which runs in about five minutes, gives us a daily overview and status.” This tool has enabled
Overamstel to be the first Dutch publisher to account their royalties twice a year.

Overall the platform is solid and stable and the support is amazing.

Tibor Kuijs, IT Director, Overamstel Uitgevers

Extended Functionality for Further Benefits

After implementing Biblio3’s scheduling and royalties modules, it became clear that extending the functionality further would
bring the company even more benefits.

 

In 2016 Overamstel began to use Biblio3’s subrights functionality, providing its team with a much more efficient way of managing the sales of subrights. Tibor expands on this, “It has proved to be an essential addition to our internal workflow for registering and maintaining rights sales and chasing statements, payments and other relevant information.” Tibor reports that since going live, Biblio3 has streamlined workflows and saved staff time when searching for titles, updating metadata, assigning ISBNs, producing their catalogues and in general reporting throughout the business, “It is of great value that everybody is using the same workflow and reports, there is a bigger information flow to our supporting departments.”


Having an end-to-end publishing solution is increasing productivity throughout the business, so that Overamstel can spend more time concentrating on maximising revenue.

Benefits of Biblio3

  • Centralised database increases visibility and reduces time updating and sharing metadata

  • eBooks now distributed through daily, automated feeds

  • Faster title searching, with all data stored in one system

  • ISBNs assigned in just one click

  • Catalogue production times reduced by using Biblio3's up to date and rich title data and images

  • Running reports has increased the information flowing between departments

About Overamstel Uitgevers

Overamstel Uitgevers is an independent player in the Dutch book market, aiming to cover all aspects of publishing. The six imprints publish fiction, non-fiction, children's books, fantasy, young adult and thrillers. It sells books through both traditional and non-traditional outlets, and also publish magazines and produce films.