BiblioLIVE Polaris Release News

Works and Editions

V135763 - Improved hover on the archived history table

The Archived History table located in Works \ Resources \ Documents has been updated. Hovering over rows will display details of previous uploads without altering the background color and cursor icon.


If you have any questions regarding this improvement please raise a Tracker call quoting V135763 or speak to your customer contact.


V123187 - Batch Edition Status Update

A new change has been made to allow Edition Status to be updated via Batch Update.


A new screen has also been added to Groups/Management called Batch Update Edition Status.


On this screen you will find a look-up called ‘Update Status To’ and you will also find a button named ‘Analyse’ which when pressed will run validations based on the selected status to ensure that each Edition has the relevant required fields populated.


This is controlled via security rights due to it being powerful functionality with the ability to irreversibly update multiple editions. If you would like more information on having it enabled for selected users or have any questions, please raise a Tracker call, quoting V123187 or speak to your customer contact.


ONIX

V138144 - Performance Enhancement for ONIX Schedules

SQL statements in ONIX and Asset Schedules have been optimized, allowing for a decrease in overall run time and a reduced memory footprint.


If you have any questions regarding this enhancement, please raise a Tracker call quoting V138144 or speak to your customer contact.


Production

V137160 - Wider functionality for Product Statuses

Please note, this only applies to Customers with Rights Instructions.


New Rights Instruction functionality has been created allowing users to define ‘Production Status’ default values based on the Deal Type. Users are also able to manually update the ‘Production Status’ as needed.


If you have any questions regarding this functionality please raise a Tracker call quoting V137160 or speak to your customer contact.


V142676 - New Delivery Quantity calculation available

Please note, this is only available for customers using the Print Instructions/Rights Instructions functionality.


New functionality has been added to enable Biblio to take the PI/RI Delivered Quantity directly from the Delivered Quantity field against the Delivery, rather than the Delivered Quantity being the sum of the Delivery Splits. By default, the Delivered Quantity will continue to be calculated from the Delivery Splits. This is available for all customers but requires some configuration to activate. If you are interested in using it or have any questions around the functionality, please raise a Tracker call, quoting V142676 or speak to your customer contact.


V138816 - Enhanced customisation of Purchase Order details

Please note, this is only available for users using the Purchase Order functionality.


New configuration has been added to Biblio to allow users to customise which dates should appear on Purchase Orders as default. There are now options to show only the Delivery Date, only the Ex Works Date, or both Delivery Date and Ex Works Date.


This development is available to all customers, but does require some configuration to enable. If you have any questions about this functionality, please raise a Tracker call, quoting V138816 or speak to your customer contact.


V130246 - Improved Sales Forecasting functionality for Packs

Please note, this is only available for users using the Packs functionality. New functionality has been added, allowing Pack Components created outside of the New Acquisition Wizard to be included in Sales Forecasting. Users will now be able to add new Pack Components to Cost Groups via the Pack Contents screen, in addition to creating co-printings and linking any existing record to a Pack.


If you have any questions about this functionality, please raise a Tracker call, quoting V130246 or speak to your customer contact.


V130539 - Manuscript/Impression Date Sync

A new functionality has been added so the Impression/Schedule Dates can be configured to automatically copy their value from the Work/Manuscript date.


This will need to be set up in Maintenance, as the functionality will default to unticked on all existing and new records unless updated by a user.


To enable this functionality, please raise a Tracker call, quoting V130539 or speak to your customer contact.


V127002 - New Auto-sort functionality when working with Costings

The functionality around using Costings has been improved so that Cost break lines entered in any order on the Impression/ Costs screen are automatically re-ordered into ascending order upon saving the Costs.


The improvement is controlled by a tickbox in the Impressions area of Maintenance. The tickbox is defaulted to ticked.


No existing Impression Costs are affected by the changes in this specification. The new functionality only applies to an Impression Cost when it is actively updated by a user while the tickbox is ticked.


If a Cost has more than one Cost Break, the Cost Breaks are ordered by their Up To values, with the lowest value first and the highest value last. A blank Up To value is synonymous with infinity so will always be the final Cost Break.


The following paragraph is only applicable to customers using Batch Impression Groups:

The Batch Impression Groups (accessed via Cost Groups) \ Batch Update \ Cost screen and The Batch Impression Groups (accessed via Cost Groups) \ Batch Update \ Pro Rata Cost screen have been updated to re-order Cost Breaks into ascending order when a Cost is saved.


Example

When entering the following Cost Breaks:

Up to: 5000, Per Thousand: £5000

Up to: 10000, Per Thousand: £4000

Up to: blank, Per Thousand: £3000

Up to: 6000, Per Thousand: £4500


The Cost Breaks re-order upon saving as follows:

Up to: 5000, Per Thousand: £5000

Up to: 6000, Per Thousand: £4500

Up to: 10000, Per Thousand: £4000

Up to: blank, Per Thousand: £3000


If you have any questions about this functionality, please raise a Tracker call, quoting V127002 or speak to your customer contact.


Royalties

V137170 - Pub Price History Logic Refinement for Re-issues

This new improvement applies to Customers who have the Royalties module.


Previously, where multiple editions shared the same ISBN, the logic for determining which edition was "driving" the Pub Price History was as follows:

  • If the Edition Pub Date is in the future and the Issue Number is 1, that Edition takes Priority 1.

  • If the Edition Pub Date is in the past, then the Edition with the latest Pub Date takes Priority 2.

It was possible to have historic data, whereby Editions shared both the same ISBN and Pub Date, although they had different Issue Numbers. In this case there was no guarantee of which Edition would be chosen.


The logic for determining which edition of an ISBN is "driving" the Pub Price History has been amended to the following:

  • If the Edition Pub Date is in the future and the Issue number is 1, that Edition takes Priority 1.

  • If the Edition Pub Date is in the past then the Edition with the latest Pub Date takes Priority 2.

  • Should there be Editions that share the latest Pub Date, the Edition with the highest Issue Number will take Priority 3.

  • Should there be Editions that share both the latest Pub Date and the highest Issue Number, the Edition that was created most recently will take Priority 4. Note, this is very unlikely to happen but is being put in place to ensure specific ordering in all circumstances

This development itself does not include any data updates. However, the royalty run uses and can create/change pub price history records. After this development is deployed, the next royalty run will use the new amended logic to create/change pub price history records.


For more information on this development, please raise a Tracker Call quoting V137170 or speak to your customer contact.


V132578 - Additional information field in Receipt Posting Batch screen

Please note this is only applicable for Customers using Subright Receipt Posting.


In Subrights \ Subright Receipts \ Batch Posting \ Batch Details, a read only "Approve Date" field has been added.


The "Approve Date" is the date when the posting batch was approved. The date has always been recorded in the system but was previously only visible via the change log and reports.


This is a cosmetic change to make the information readily available. Existing data has not been affected. If you have any questions about this improvement, please raise a Tracker call, quoting V132578 or speak to your customer contact.


Reports

V137074 - Optimised format messaging on row limitation

A number of Biblio's reports limit the maximum number of rows they will display. This is done because these reports contain complex logic that may negatively affect Biblio's performance if they return very large results.


V129577 added a message to the reports which limited the maximum number of results returned when they are produced using Interactive, HTML File, or PDF from HTML output formats. The message read: "This report may only display [Maximum Number of Results] results. The filters you have applied exceed this, so some results have not been included. To see these results please refine your filters".


The row Limit Exceeded Message is now displayed when a report is produced using output formats other than Interactive (e.g. Excel Spreadsheet, Comma Separated File, XML Message etc.). The message itself is displayed on the pop-up window which lets the users download the generated report file.


For more details on the full list of reports which define a limit for the maximum number of displayed results, please raise a Tracker Call quoting V137074 or speak to our Customer contact.


V122022 - More options when using Edition level reports related to Packs

Three new Additional columns and Filters have been added to all edition level reports to allow more detailed reporting on packs:

  • Member of Pack/Product ISBN

  • Member of Pack/Product Title

  • Member of Pack/Product Details

Please consider the following packs and content as an example to demonstrate how the additional columns work:


Edition A is a member of both Packs: Pack 1 and Pack 2.

On the Pack membership screen for Edition A, the packs are listed in the following order: Pack 1, Pack 2.

1) Member of Pack/Product ISBN

Once selected the user is shown a list of radio buttons labelled 1 through 20.


Choosing from these radio buttons allows the user to decide which Pack they would like to return the ISBN for.


The report displays the ISBN of the Pack that is at the selected sequence on the Edition / Distribution / Pack Membership screen.

Please note that the report uses the same sequence used on the Pack Membership screen.

For example:

For the scenario described above. If the user selected the radio button 2, then the report returns the ISBN for the second Pack listed in the table on the Pack Membership screen, i.e Pack 2.

2) Member of Pack/Product Title

Once selected the user is shown a list of radio buttons labelled 1 through 20.


Choosing from these radio buttons allows the user to decide which Pack they would like to return the Title for.


The report displays the Title of the Pack that is at the selected sequence on the Edition / Distribution / Pack Membership screen. Please note that the report uses the same sequence used on the Pack Membership screen.

For example:

For the scenario described above. If the user selected the radio button 2, then the report returns the Title for the second Pack listed in the table on the Pack Membership screen, i.e Pack 2.

3) Member of Pack/Product Details

This column concatenates all Pack Titles and ISBNs into a single field. Please note that the report uses the same sequence used on the Pack Membership screen.

For example:

For the scenario described above. The report returns: “Pack 1 Title - ISBN | Pack 2 Title - ISBN”.

4) Pack/Product Number of Memberships

This column displays the number of Packs that the current edition is a member of.

For example:

For the scenario described above. The report returns: 2.


If you have any questions about this improvement, please raise a Tracker call, quoting V122022 or speak to your customer contact.


V130041 - Improved Scheduled Tasks search functionality

A change has been made to the Maintenance \ Scheduled Tasks screen in order to make finding records easier. A description search field has been added to the screen, allowing users to search for the name of the report.


After setting up a scheduled report, users are redirected to the Scheduled Tasks screen. The Scheduled Task search filters will now be set to user = current user, active = Yes.


For more details, please raise a Tracker Call quoting V130041 or speak to our Customer contact.


DAM

V139057 - Improved Status notifications when downloading assets through invitations

This new development is for customers who use the DAM module.


Previously, when an invite to download an Asset via the 'Download from URL' method was sent, and the Asset was not scheduled to be zipped (i.e. If the Invite was for a single file smaller than 400MB or for multiple files where the total size was less than 10MB), then the status of the invite always displayed as 'In Progress,' on the DAM Main Menu \ Invite History screen.


An improvement has been made so that when the user clicks on the download link from the received email, the invite status will be updated to 'In Progress'. This will be reflected on the Invite History screen.


Additionally, once an invite has expired, the status icon will be changed to a yellow warning flag icon.


Please note that for 'Download from URL' invites which have not been scheduled to be zipped, the status will not show as 'Complete,' as the download is handled via the users' browser so there is nothing to tell DAM that the download completed or interrupted, (e.g. If the user were to close the browser before receiving the file).


Therefore, invites to download an Asset via the 'Download from URL' method that are not zipped will show as 'Not Started,' at first then show as 'In Progress,' when the link has been clicked. They will remain as 'In Progress' until they expire.


For more information on this development, please raise a Tracker Call quoting V139057 or speak to your customer contact.


V131563 - Improved selective functionality for default asset display mode

It is now possible to select any of the display options available in DAM:

Small Thumbnails

Medium Thumbnails

Large Thumbnails

Simple Table

Visual Table


Selecting a value will use this display option as the default option for all users. It is still possible to change the display option which will be remembered by the system and not overridden with the 'Default Asset view'.


Please note that this will not override any display mode currently stored against existing users session. The default display mode will be used for all new user accounts and users accounts where the user logs in ticking 'Clear Preferences' on the DAM log in screen.


These options are controlled by a new lookup field in the DAM Control Panel screen labelled 'Default Asset Display Mode'. It may be necessary to request any desired changes be made by your customer contact at Virtusales.


For further details on this development, please raise a Tracker Call quoting V131563.


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