BiblioLIVE Mars Release News

Updated: Nov 6

General Release News

From 2020, starting with the Mars release, we will adopt a 10 week release cycle, with a view to publishers moving away from doubling-up on releases, and a return to taking each new release live. While this means that the deploy cycle will speed up (compared to the prevailing trend to combine two 7-week cycles), we feel very confident that this will be outweighed by the reduction in patching (and related costs), and the increased availability of Virtusales resources for product development that will result.

Works and Editions


V134303 - Cosmetic change on Print Jacket Brief screen

For customers with the Jacket Brief functionality, an aesthetic update has been made in which darker grey backgrounds have been updated to white. The following screens will see this improvement:


Works \ Edition Copy \ Jacket Brief \ [click Print Jacket Brief]

Works \ Edition Copy \ Jacket Brief \ [click Print Jacket Brief] \ [click Print]


Additionally, the way the text boxes are rendered has been improved so that large amounts of text can be rendered in one text box across multiple pages.


If you have any questions about this functionality, please raise a Tracker call, quoting V134303 or speak to your customer contact.

ONIX


V124107 - Product-Type level Product Form override flag for Product Type/Binding ProductForm logic

An enhancement has been added to allow users to specify whether the Binding associated with a Product Type defines the Product Form sent in ONIX, provided products of that type have a Binding.


When specified to do so on the Product Type, Biblio will populate the Product Form in ONIX using the Product Form code linked to the Binding. If a product does not have a Binding, Biblio will continue to populate the Product Form in ONIX using the code linked to the Product Type.


If you have any questions about this functionality, please raise a Tracker call, quoting V124107 or speak to your customer contact.


V122155 - Enhancement to the ONIX Ingestor

An enhancement has been made to the ONIX ingestor so that the Originating Publisher Field and the Original Pub Date can be included on the Work.


To include the Originating Publisher field, a new tick box named ‘Infer Orig Publisher’ has been added to the maintenance area in the configuration section.


If this is ticked, the Originating Publisher will be set to the Publisher assigned to the Imprint of the Edition.


Please note that this only applies to the first Edition created on the work.


The Original Pub Date will feed in from the value of the Publication date when ingested.


If you have any questions about this functionality, please raise a Tracker call, quoting V122155 or speak to your customer contact.


V134475 - Select multiple groups for ONIX & Assest Schedules

An enhancement has been made to the ONIX Schedules and Asset Schedules screen in Maintenance to provide a new multi select filter for groups, allowing multiple groups to be selected simultaneously.


This new filter can be found in the 'Multi Select' section and replaces the previous lookup. A data query has been run to assign the value of existing Group filters to this new filter on all ONIX and Asset schedules. If you have any questions about this functionality, please raise a Tracker call, quoting V134475 or speak to your customer contact.

Production


V130114 - New Provisional Costing Price Sync Functionality

Please note, this development is only applicable for customers currently using the Provisional Costings module.


The functionality that allows any Impressions of an Edition to have their prices updated to match the Edition’s new price has been expanded to allow the same updates to be applied to Provisional Costings.


If you have any questions about this functionality, please raise a Tracker call, quoting V130114 or speak to your customer contact.


V131305 - Improvement to Provisional Costings module

Please note, this change is only applicable to customers currently using the Provisional Costings module.


The Provisional Costings module has been enhanced to allow a zero print quantity to be entered. This improvement will allow Provisional Costings to be used for a wider range of products and scenarios, improving the versatility of this module for customers.


If you have any questions about this functionality, please raise a Tracker call, quoting V131305 or speak to your customer contact.


V131304 - Cost of Returns Can Now Be Excluded from the Sales Forecasting Summary on the P&L Report

For customers using Provisional Costings, a new functionality allows for the Sales Forecasting P&L to exclude the Cost of Returns from the Cost and Margin calculations, within the Sales Forecasting Table. This also allows users to exclude the Cost of Gratis and the Cost of Returns from Costs, before Margin, leaving only the Cost of Net Sales.


A new tickbox field has been added to the Unit Cost type row details screen, called ‘Exclude Cost of Returns'. It is only possible to tick the ‘Exclude Cost of Returns’ field if either ‘Total Cost’ or ‘Unit Cost %’ have been selected for the Cost Field.


A new column has been added to the ‘Unit Cost Type rows for Sales Forecasting Summary’ table, showing which unit cost type rows have the new ‘Exclude Cost of Returns’ field ticked.


A number of changes have also been made to both the Overall and Edition specific Sales Forecasting Summary Tables, in the P&L Report.


NOTE: The above functionality allows the Cost of Returns to be excluded from the Gross Margin calculation, in the same way as Gratis can be excluded. However, it does NOT allow the Cost of Returns to be added after Gross Margin, as the Cost of Gratis can be.


If you have any questions about this functionality, please raise a Tracker call, quoting V131304 or speak to your customer contact.


V129832 - Enhancement within the P&L reporting functionality

Please note, this development is only applicable for customers using the Provisional Costing functionality.


In cost templates a change has been made so that ‘After Margin’ cost is added into the Sales Forecasting Summary tables.


This ensures that the After Margin Cost is fully considered. It is now accounted for in the Additional Costs area and included in the Final Margin calculation.


If the ‘Show After Margin Costs?’ field is ticked in the ‘Overall Sales Forecasting Summary - After Gross Margin’ section of the P&L Layout Template in Maintenance, then a new ‘After Margin Costs’ row appears above the ‘Total Additional Costs’ row in all the Overall Sales Forecasting tables. There is additional related information on the Overall summary.


If the ‘Show After Margin Costs?’ field is ticked in the ‘Edition Sales Forecasting Summary - After Gross Margin’ section of the P&L Layout Template in Maintenance, then a new ‘After Margin Costs’ row appears above the ‘Total Additional Costs’ row in all the Edition Specific Sales Forecasting tables. There is additional related information In the Edition specific summary.


If you have any questions about this functionality, please raise a Tracker call, quoting V129832 or speak to your customer contact.


V128018 - Copy Impression Functionality

Please note, the following functionality is only applicable to customers using Print Instructions and Rights Instructions Modules.


When using the Print Instruction or Rights Instruction allocation button to create a reprint impression, the user now has the option to select the DIT (Default Impression Template) from a different Edition to create a reprint. This will also accommodate a scenario where the cost template on the DIT differs from the cost template on the previous reprint.


To support this development, a new flag has been added to the Control Panel called ‘Allow Reprint from Default Impression Template when Allocating PI/RI'.


A new Maintenance screen called ‘Impression Copy Rules’ has also been introduced which allows the user to have more control over what exactly is copied from the previous printing to the new reprint. This includes specific impression fields such as Notes, Roles, Spec Extras.


These rules are controlled in the maintenance area and will require some configuration.


For customers who do not use either Print Instructions or Rights Instructions, a new Maintenance screen called ‘Spec Extra Headings’ has been created. This allows users to control the heading that the Cost Template Specification Extra will appear beneath on the impression.


If you have any questions about this functionality, please raise a Tracker call, quoting V128018 or speak to your customer contact.


V131655 - Reprint Impression functionality enhanced

Impressions can now be configured so that the Print From value is retained based on the Impression that is being reprinted. Customers can set this themselves through this improved option within the reprint process.


If you have any questions about this functionality, please raise a Tracker call, quoting V131655 or speak to your customer contact.


V116481 - New alert on the Cost Group > Spec Analysis screen

The Spec Analysis screen within the Cost Group module has been improved by adding an alert to signal when a user is amending the Spec Extras of an Impression that already has a Main Purchase Order raised against it.


The user will still be able to make these amendments if they wish, but they will see a yellow triangle alert stating ‘This impression has a Main PO raised against it’ to alert them before any changes are made.


If you have any questions about this functionality, please raise a Tracker call, quoting V116481 or speak to your customer contact.


V132764 – New Uploader for Print Instructions

Please note, this development is only applicable for customers currently using the Print Instructions module.


A new option for uploading Print Instructions has been developed for the Batch Upload area in Biblio. This allows users to batch upload a spreadsheet of orders in one simple step, whether they are reprints for stocking up the warehouse, or customer orders collated by sales teams.


This development is available for all customers using the Print Instructions module, but does require a small amount of configuration to set up.


If you have any questions about this functionality, please raise a Tracker call, quoting V132764 or speak to your customer contact.


V132030 – Purchase Order Enhancements

Please note, this development is only applicable for customers using the Purchase Order module.


This new development allows users further customisation of their purchase orders. Users can now choose to display the Total Cost per Cost Line and also choose between showing a simple or complex cost line description.


If you have any questions about this functionality, please raise a Tracker call, quoting V132030 or speak to your customer contact.


V129834 - Enhancement to account for ‘Other Financials’ Income, and to Differentiate Between Before Margin and After Margin ‘Other Financials’

An enhancement to the Sales Forecasting Summary of the P&L Report has been made to account for Other Financials that have been marked as Income, rather than expenses/costs. This also allows them to be included in Gross Margin calculations.


The ‘After Gross Margin’ sub header on the P&L Layout Template screen in Maintenance has been renamed ‘After Gross Margin rows’ as the area below Gross Margin now also accommodates income from Other Financials.


A new ‘Before Gross Margin rows’ subheader has been added above the current fields which appear before the Gross Margin.


Various changes have been made in Cost Group \ Reports \ P&L Report \ Sales Forecasting Summary, which apply to the Overall Sales Forecasting Summary, and the Edition Specific Sales Forecasting Summary.


Please note, this functionality is only available to customers with provisional costings.


For further information on this and the above, please raise a Tracker call, quoting V129834, or speak to your customer contact.


V132760 – Raising Quote Requests on Provisional Costings

Please note, this development is only applicable for customers currently using Provisional Costings.


The Provisional Costings functionality has been enhanced so that users can create and send quote requests in the same way as is currently possible at the Impression level.


The ability to ‘Approve’ a Quote Request has also been added and functionality to support this so that only approved Quote Requests are copied to Default Impression Templates, Copied Works (Editions, Impressions, Provisional Costings) and Copied Impressions.


If you have any questions about this functionality, please raise a Tracker call, quoting V132760 or speak to your customer contact.


V129317 – P&L Report - Sales Forecasting Summary: Enhancement to Facilitate Viewing Return and Net Qty on P&L

This development is only applicable for customers using Provisional Costings.


The P&L Layout Template has been improved to allow users to configure the P&L to display Gross and Returns Qty/Values within the Sales Forecasting Summary tables.


The fields ‘Show Returns Qty’, ‘Show Net Sales Qty’, ‘Show Gross Sales Value’ and ‘Show Returns Value’ can now be added to the template.


The Sales Forecasting Summary on the P&L Report on the Cost Group screen has been updated to include these new fields.


This will require configuration in Maintenance.


If you have any questions about this functionality, please raise a Tracker call, quoting V129317 or speak to your customer contact.


V120040 – Cost Groups: Ability to Re-order Works Within a Cost Group

Cost Groups with the type ‘Costing Group’ screen have been updated to include a new Display Order button.


This button appears when the Cost Group has more than one Work or has at least one Work with more than one Editions from the Work which are part of the Cost Group.


Clicking this button opens a new Display Order screen allowing users to define the order of works and editions via drag and drop functionality. Once saved, this order will be reflected on all Cost Group screens that show the list of works and editions and the P&L Report.


Please note, these changes do not apply to cost groups with the cost group type ‘Batch Impression Group’.


If you have any questions about this functionality, please raise a Tracker call, quoting V120040 or speak to your customer contact.


V133774 – Spec Extra Configurable Dropdown

A new screen called “Specification Attributes” has been introduced in the Maintenance \ Production \ Specification subsection area of the system. This allows users to create specification attribute records which can then be linked to a Spec Extra record in Maintenance, e.g. “Foil” specification attribute with the following values:


WahH0830

WahH0704

Leo HG#01 G


To support this development, enhancements have also been made to the Cost Templates \ Spec Extras maintenance area of the system where a new table labelled 'Spec Extra Parameters' is displayed allowing users to link their specification attributes to existing Spec Extras. Prior to this development, the available Spec Extras Parameters were a fixed list of options, now users will be able to create their own Spec Extra parameters without needing to request further development.


A variety of other Biblio production screens have also been amended to accommodate the generic Spec Extra parameters. Moreover, these parameters have been made fully reportable and Purchase Orders, Quote Requests and Estimate Reports have been updated to display the new Spec Extra parameters and other Impression specific reports have been enhanced so that if a user includes the additional column/filter called 'Specification Extra…', any populated generic spec extra parameters are added to the content delimiter from the other parameters using a forward slash (/) followed by the value of the spec extra parameter as selected on the Impression Specification or Specification Extras screen.


Please note, this development is only applicable for customers with the Production module and will not be enabled by default. Please raise a Tracker call, quoting V133774 or speak to your customer contact for further information.


V128190 – Component Purchase Orders sub-heading renamed Component Products

In the Maintenance \ Inventory left menu category the subheading for the group 'Component Purchase Orders' has been renamed to 'Component Products' to better encompass that the section contains multiple screens such as for component types and is not just for purchase orders.


Please note, this change is only applicable for customers with the Inventory Management module, so please raise a Tracker call, quoting V128190 or speak to your customer contact for further information.

Contracts and Rights


V132831 - Cosmetic change to Submission Template in Batch Upload

For customers using the Submission Template in Batch Upload, the column ‘Edition EAN\ISBN-13’ has been improved to reflect the specific identifier used in each customer’s system.


Depending on the specific identifier used in each system, this column will either be titled ‘ISBN’, ‘ISBN-13’ or ‘Main Identifier’. This change is purely cosmetic.


If you have any questions about this functionality, please raise a Tracker call, quoting V132831 or speak to your customer contact.


V133441 - Royalty sets now support Comma Decimal Separators

Please note, this change is only applicable to German/European customers using Comma Decimal Separators.


Royalties screens have been improved to support Comma Decimal Separators.


If you have any questions about this functionality, please raise a Tracker call, quoting V133441 or speak to your customer contact.


V131208 - Cosmetic change to the Subrights> Invoice hover width

Please note, this development is only applicable for customers currently using the Subrights module.


An enhancement has been made to the Contracts / Contractual / Subrights / Invoices screen hover functionality (which allows users to display additional information when viewing an invoice). The width of the hover text box has been increased to accommodate longer email addresses.


This is a purely cosmetic change. If you have any questions about this functionality, please raise a Tracker call, quoting V131208 or speak to your customer contact.


V131608 - New fields to hold Print Run Restrictions (min/max number of copies) in Subright Sold

Please note, this development is only applicable for customers currently using the Subrights module.


Two new fields have been added to the Subrights \ Subright Sold \ Sale Details screen to hold Print Run Restrictions, allowing a minimum and maximum number of copies to be specified.


If you have any questions about this functionality, please raise a Tracker call, quoting V131608 or speak to your customer contact.

Royalties


V126281 – New Configuration Options for Payee Account Details

Please note, this development is only applicable for customers currently using the Royalties module.


A new maintenance flag has been added to allow customers to make the Account Name field for Bank Details a mandatory field, depending on the Payment Type. As certain payment methods require this information to enable payment, this change will prevent users from saving bank details with insufficient information.


This development is available for all customers using the Royalties module, but does require a small amount of configuration to set up. If you have any questions about this functionality, please raise a Tracker call, quoting V126281 or speak to your customer contact.

Reports


V128520 – Financial Report Column Update

An update has been made to several report columns to report financial data in the currency set by the user, rather than the system’s default currency. This will help to prevent confusion when cross-referencing between Biblio and user-created reports by standardising the output.


If you have any questions about this functionality, please raise a Tracker call, quoting V128520 or speak to your customer contact.


V131837 - Comma functionality added to reports

Please note, this change is only applicable to customers using comma decimal separators.


An improvement has been made to update Excel reports to allow a comma to be used as a decimal separator on an integer such as a price. This allows different currencies to feed out in the Excel document.


If you have any questions about this functionality, please raise a Tracker call, quoting V131837 or speak to your customer contact.

DAM


V121778 – Download Method: Publish to URL

This development is only applicable for customers using the DAM module.


A new option has been added to the 'Download Method' field on the Assets By Category \ Assets \ Actions \ Invite screen and the DAM Main Menu \ Basket \ [Invite someone to download these items] screen called 'Download from URL'.


This option is only available on the Assets By Category \ Assets \ Actions \ Invite screen if 'Download This Version' is selected as the Invitation Type.


Selecting 'Download from URL' as the 'Download Method' automatically populates the 'Expires' field with the date one week from today.


Only one asset within a category tree can be downloaded via url. To invite someone to download multiple assets via URL, the invite would need to be sent via the Basket.


If you have any questions about this functionality, please raise a Tracker call, quoting V121778 or speak to your customer contact.

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