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Ohio State selects BiblioSuite to unify its book and journal workflows

The Ohio State University Press logo, showing a red feather icon to the left and the organization's name in black, capital letters to the right of the icon.

Ohio State University Press has selected BiblioSuite cutting-edge publishing software—integrating a wide range of workflows including Product Management, Production, Contracts and Rights, Sales Analytics, and Inventory Management. The project will consolidate the press’ book and journal workflows into a single, comprehensive and centralized system, enhancing its overall operational efficiency and increasing visibility of all its publications and data across the press.

The Requirement

Replacing its unsupported, proprietary FileMaker system, Ohio State needed a versatile and visually intuitive system which would bring its departments together, empowering the publisher to both share information internally and integrate with its distributor's database at the Chicago Distribution Center.

The Solution

By choosing BiblioSuite, Ohio State is joining a community of distinguished scholarly publishers including Harvard University Press, Oxford University Press, Princeton University Press and Sage Publications, and will gain:

  • A system designed specifically to support the intricate workflows associated with both book and journal publications, enabling the press to streamline its creation of P&Ls, effectively manage its scheduling and production costs, and ensure comprehensive support for contracts and rights management.

  • Seamless transition from manuscript to publication, enabling Ohio State to centralize its entire publishing workflow by employing cohesive, efficient processes across the product lifecycle, from ideation to distribution.

  • An integrated framework for scheduling and task management across departments, enhancing internal communication and collaboration by increasing the visibility and portability of its contacts, data and assets press-wide—saving Ohio State time and resources whilst bettering its relationships with authors and researchers.

  • Integration with its distributor to ensure Ohio State can better utilize its sales files to produce, analyze and share robust sales and inventory reports which will help the press to not only optimize its book and journal program workflows, but facilitate informed decision-making and enhance its overall sales performance.

“Our selection of BiblioSuite signifies a new, strategic beginning at Ohio State University Press. We needed a modern, intuitive, forward-thinking system that would support both our books and journals workflows, and facilitate communication internally across all departments. BiblioSuite was certainly the right choice for Ohio State and we’re excited to see the impact the system and its streamlined processes will have on our productivity and bottom line.”

Tony Sanfilippo, Director, Ohio State University Press

“It’s great to welcome Ohio State to our ever-growing community of university presses. By implementing a wide range of BiblioSuite workflows, Ohio State will experience improvement in their overall operational efficiency and ability to support their mission of publishing high quality scholarly works.”

Rod Elder, EVP, North America, Virtusales Publishing Solutions

About Ohio State University Press

Since 1957, it has been the mission of The Ohio State University Press to advance knowledge by disseminating scholarship in the humanities and the social sciences. The Press publishes the highest quality, peer-reviewed scholarly works through its books and journals program, promoting the work of academics throughout the world. As the publishing branch of The Ohio State University, a land-grant and state-supported institution, the Press is also dedicated to serving the university community and the citizens of Ohio through scholarly and popular works about the region’s unique history, diversity, culture, and environment.

We specialize in literary and cultural studies (including comics, narrative theory, Victorian studies, and medieval studies), American studies, rhetoric and communication, gender and sexuality studies, and race and ethnic studies (including Black studies and Latinx studies). We also acquire books in regional studies on our Trillium imprint, creative works, on our Mad Creek imprint, and linguistics, and publish the annual winners of The Journal’s non/fiction and poetry prizes.

About BiblioSuite

BiblioSuite is the most advanced suite of publishing software for optimizing workflows. It empowers publishers by enabling them to manage all their products – from books, journals and articles, to Open Access publications, eBooks, digital platforms and beyond – in a single system. Being content-led, the system allows publishers to fully utilize their IP and maximize their income (regardless of the publishing formats chosen).

BiblioSuite is proven to help publishing houses of all shapes and sizes to save time, reduce duplication of efforts and increase access to key information and documents company-wide. The only difficulty after implementing will be deciding what to do with the time you’ve freed up!

By choosing the BiblioSuite’s comprehensive system, your publishing house will be able to:

  • Manage multiple formats including books, eBooks, audiobooks, journals, OA publications, packs which include non-book products, merchandise and more;

  • Easily maintain high-quality metadata and enhanced ONIX feeds;

  • Create costings and schedules for production;

  • Raise purchase orders within the BiblioSuite system;

  • Manage submissions, advances, subsidiary rights income and third-party permissions;

  • Generate and authorize contracts with software that enables full rights management;

  • Handle complex royalty calculations and payments, using multiple currencies and generate statements on demand;

  • Improve operational performance, save money on excess stock, and spot new revenue streams;

  • Manage contacts, marketing and publicity in a single, comprehensive and integrated system;

  • Share review copies and reading samples digitally and securely with integrated digital asset management and distribution;

  • And much, much more.

Find out why you should join our growing community, and see what our client publishers have to say about BiblioSuite on our website: Publishing software for university presses

About Virtusales Publishing Solutions

Virtusales is the creator of the industry-leading BiblioSuite of publishing software.

Working with some of the world's leading academic and scholarly, trade, children’s and novelty, educational and professional, content and licensing, and religious publishers – including Penguin Random House, Bloomsbury Academic, Kogan Page, Sage Publications, the World Health Organization, CABI and university presses: Oxford, Harvard, Princeton, and many more – Virtusales is streamlining ​publishers' workflows and bringing efficiencies to their business processes with innovative software, exceptional service and a collaborative approach.

Our leading-edge, web-based technology, rapid development cycle of new functionality and close working relationships with our customers ensure that our client publishers are able to manage and adapt to the industry's challenges more efficiently, now and in the future.

Find out more here or contact us for further information.


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