SCHOLARLY AND ACADEMIC
One platform for the full scholarly publishing lifecycle
Virtusales is the creator of BiblioSuite, trusted by over 300 publishers worldwide. University presses and academic houses use BiblioSuite to manage books, journals, metadata, rights, and royalties in a single system. Deploy the full platform or select the modules you need.
Trusted by leading scholarly and academic publishers
Proven at scale across the scholarly publishing community
BIBLIOSUITE IN NUMBERS
26+
Years working exclusively with publishers
300+
Publisher clients worldwide
9000+
Users worldwide
4
Offices in New York, Munich, Ottawa, and Brighton
ISO Certified
Information security management to the standard required by the world's largest publishers
Microsoft Partner
Cloud infrastructure and enterprise technology partnership
Supporting Publishing Standards
ONIX, EDItEUR, BIC, BISG, and accessibility metadata standards
Guides, case studies, and customer stories
RESOURCES
AI IN BIBLIOSUITE
AI augmentation built into workflows, not bolted on
BiblioSuite's AI capabilities augment specific publishing tasks — keyword generation, image tagging, alt-text, translation support, and marketing copy assistance — with human oversight at every step. Client publishers using BiblioSuite AI to enrich keywords on their backlist have seen a measurable impact within 4 to 6 weeks and new sales enquiries on books that had seen no commercial activity for years.
Run the full scholarly publishing lifecycle from one platform
WHAT YOU CAN DO WITH BIBLIOSUITE
Manage your entire catalog from one system
Handle monographs, edited volumes, journals, chapters, articles, and digital products from a unified record structure — eliminating duplicate data entry across parallel systems. Full support for ISBNs, ISSNs, DOIs, ORCID, ISNI, and Open Access identifiers, with batch updates, price templates, and synchronization across records.
Institutional adoptions and peer review
Track and report on institutional adoption progress directly within the product record — from initial contact through to confirmed adoption — alongside your contributor relationships, marketing activity, and outreach history. Share review copies and reading samples digitally and securely through integrated asset management, making it straightforward to get the right material to the right reviewers and adoption contacts without managing a separate distribution process.
High-quality metadata from creation to distribution
Create and maintain rich, structured metadata — including Open Access status and accessibility information — within the same system that manages your entire publishing lifecycle. BiblioSuite then distributes that data through tailored, channel-specific feeds: ONIX 3.0 native, with automated distribution to retail, library, and institutional channels, each receiving the format and metadata requirements they need.
Production scheduling and workflow management
Keep production on schedule and on budget from commissioning to print — with built-in P&Ls, supplier management, and workflow monitoring. Integrates with your existing supply chain, including Aries, Crossref, finance systems, warehouses, and retail channels.
Multi-channel file and metadata distribution
Streamline file sharing workflows and automatically distribute digital assets with tailored data feeds to supply-chain partners. BiblioFlow, the integrated digital asset management module, provides secure storage, review workflows, and direct distribution — eliminating the manual downloads and FTP transfers that slow production down.
Rights, permissions, and royalties
Manage third-party rights clearance and permissions requests within the product record — ensuring you hold the rights for content used in publications and can respond accurately to incoming requests, with a complete audit trail. Biblio Royalties handles multi-contributor splits, sub-rights income, grant-based funding, and cross-border reporting without reconciliation between separate systems. The Portal gives contributors self-service access to statements — reducing queries to your team and improving author relationships.
What scholarly publishers say about BiblioSuite
IN THEIR OWN WORDS
"We needed a modern, intuitive, forward-thinking system that would support both our books and journals workflows, and facilitate communication internally across all departments. BiblioSuite signifies a new, strategic beginning at our press."
Ohio State University Press
Implementation announcement
"BiblioSuite is changing our way of thinking about our entire journals production workflow. For the first time, we can see the potential to manage files, data, and schedules all within one system, which is powerful for keeping our work moving efficiently."
Levi Rubeck, Senior Journals Production Coordinator
The MIT Press
"Biblio allows us to have access to data on a real-time basis to better maintain title records, production schedules, and marketing reports ensuring information is as up to date as possible. This new database regularly feeds information to our website and distributor in an effortless and reliable manner."
Fredric Nachbaur, Press Director
Fordham University Press
"With BiblioSuite, uploading sales data is now a team effort. By shifting to monthly updates, we have significantly reduced pressure, making the process more measured, reliable, and less intense."
Jen Mellor, Operations Manager
Manchester University Press
Your conversation continues here
TALK TO OUR ACADEMIC PUBLISHING TEAM
Whether we met at a conference or you are exploring BiblioSuite for the first time, the next step is a conversation with someone who understands your publishing operation.