Centralizing the Cover Approval Workflow
How MIT Press replaced email chains and Dropbox threads with a single workflow in BiblioSuite
For many publishers, cover approvals depend on a chain of emails, shared Dropbox folders, and PDF attachments — a process that works until it doesn't. Feedback gets left in the wrong place, designers chase conflicting comments across multiple threads, and stakeholders fall off email chains at critical moments.
At MIT Press, Janet Rossi, Director of EDP and Publishing Logistics, set out to fix this by building a dedicated cover approval workflow inside BiblioSuite. The result is a structured, end-to-end dashboard that takes cover comps from first upload through stakeholder review, author sign-off, and final approval, with automated notifications moving the process forward at every stage, and all feedback stored in one place.
In this video, Janet walks through how the workflow was built, how notifications are customized for different title types and stakeholder groups, and what the team at MIT Press has gained by moving the process out of the inbox entirely.
Janet Rossi, Director of EDP and Publishing Logistics
MIT Press · 3 min
CUSTOMER STORY
Janet Rossi
Director of EDP and Publishing Logistics
"Our main goals for the new Biblio workflow were pretty simple. We wanted to centralize and store feedback for each round of comps, retain all cover comp iterations, and reduce the extra busy work for the designers."